What information do we collect from you and for what purpose?
When you visit the CIC-DC Website, our web server automatically records details about your visit (for example, your IP address, the website from which you visit us, the type of browser software used, the CIC-DC Website pages that you actually visit including the date and the duration of your visit).
In addition, we collect personal data (“Personal Data”) which you provide through the CIC-DC Website, for example when you enter personal details (e.g., name, gender, address, e-mail address, phone/fax number) on a registration page or if you sign up for an email newsletter.
CIC-DC will use your Personal Data:
- for the purposes of technical administration and research & development of the CIC-DC Website;
- for customer and user administration and marketing;
- to inform you about our services and products; and
- for such purposes as otherwise specified.
CIC-DC respects applicable laws and regulations in its use of Personal Data.
How do we collect and store information from you?
CIC-DC uses tracking technology such as cookies or tags to gather information as outlined above (see: "What information do we collect from you and for what purpose?") to understand how visitors use the CIC-DC Website.
Tracking technology helps us manage and improve the usability of the CIC-DC Website, for example by detecting whether there has been any prior contact between your computer and us and to identify the most popular sections of the CIC-DC Website.
When you save your cookie settings, they should also apply to your future visits to the CIC-DC Website. However, for technical reasons beyond CIC-DC ’s control, this cannot be guaranteed. For example, if you reset your browser, delete your cookies, or access the CIC-DC Website from another browser or device, your cookie settings may be lost. To comply with applicable laws and regulations, you may be asked to confirm your cookie settings when you first visit the CIC-DC Website. If you are in a country where you are automatically required to set your cookie settings, you may be asked to set them again on a future visit.
To whom do we disclose your information collected from the CIC-DC Website?
CIC-DC may disclose your information to its affiliates and its and their agents and third-party providers inside or outside your country of residence to perform services for CIC-DC and for the purposes stated above. Our affiliates, agents and third-party providers who have access to Personal Data obtained through the CIC-DC Website are obliged to respect privacy.
We may also disclose your information to governmental agencies or entities, regulatory authorities, or other persons in accordance with any applicable law, regulations, court order or official request, or under any and for the purposes of any guidelines issued by regulatory or other authorities, or similar processes as either required or permitted by applicable law.
What security measures have we implemented to protect your information collected through the CIC-DC Website?
CIC-DC has implemented reasonable technical and organizational security measures to protect your Personal Data collected by CIC-DC via the CIC-DC Website against unauthorized access, misuse, loss or destruction.
How will we ensure your information is accurate, complete and if requested deleted?
What is our policy regarding security and retention of your Personal Data?
Personal Data CIC-DC holds is stored either in hard copy documents or as electronic data. CIC-DC uses generally accepted industry standard and reasonable security measures to protect any Personal Data held in any form from misuse, loss, unauthorized access, modification, and/or disclosure.
CIC-DC shall retain your Personal Data only so long as it is necessary for the purposes set out in this policy, or for as long as your account or membership is active (if applicable). We respect requests we receive from individuals wishing to exercise their data protection rights in accordance with applicable data protection laws. We reserve the right to keep certain information in our archives that we deem necessary to comply with any legal obligations we may have, resolve disputes and enforce contractual agreements.
How do we transfer and store data?
If you are an individual located in the European Economic Area, the UK, Canada, or another jurisdiction outside of the United States with laws and regulations governing Personal Data collection, use, and disclosure that differ from United States laws, please be aware that information we collect (including through the use of methods such as cookies and other web technologies) will be processed and stored in the United States or in other countries where we or our third-party services providers have operations. By submitting your personal information to CIC-DC, you expressly consent to having your Personal Data transferred to, processed, and stored in the United States or another jurisdiction which may not offer the same level of privacy protection as those in the country where you reside or are a citizen.
How do we treat electronic messages sent to and from CIC-DC?
All e-mails sent to and from CIC-DC are automatically retained in a distinct journaling system which preserves the evidential weight of the e-mails. They are protected by reasonable technical and organizational measures and may only be accessed in justified cases in line with applicable laws and regulations (e.g., court order, suspicion of criminal conduct, violation of regulatory obligations, material breach of employment contract) to specific persons in defined functions (e.g. legal, compliance, risk). Every step of the process, as well as the search criteria used, are logged in an audit trail. All emails are disposed of after the applicable retention period has expired.
What should you consider when sending data over the Internet?
The Internet is generally not regarded as a secure environment, and information sent via the Internet (such as to or from the CIC-DC Website or via electronic message) may be accessed by unauthorized third parties, potentially leading to disclosures, changes in content or technical failures. Even if both sender and receiver are located in the same country, information sent via the Internet may be transmitted across international borders and be forwarded to a country with a lower data protection level than exists in your country of residence.
Please note that we accept no responsibility or liability for the security of your information whilst in transit over the Internet to CIC-DC. In order to protect your privacy, we would like to remind you that you may choose another means of communication with CIC-DC, where you deem it appropriate.
How do we deal with information from individuals under the age of 18?
CIC-DC Website does not seek to collect Personal Data from individuals under the age of 18. Individuals under the age of 18 should receive permission from their parent or legal guardian before providing any Personal Data to CIC-DC on the CIC-DC Website.
How can you access or review your Personal Data?
- check whether we hold your Personal Data,
- ask us to provide you with a copy of your Personal Data, or
- require us to correct any of your Personal Data that is inaccurate.
Should you have a request regarding the processing of your Personal Data please send a letter to the following address:
20 F Street, NW Suite 700
Washington, DC 20001